How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. In addition, please provide samples of technical reports.

  • Apply here

Job Summary

Job Title: 026200/Program Assistant
Department: SNRE / Michigan Sea Grant College Program
Hours/Week: 40 hrs per week, M-F 8:00am – 5:00pm
Posting Begin/End date: 02/16/2016 – 03/04/2016
FLSA Status: Non-exempt
Work Location: Ann Arbor Campus
Pay rate: $20.19/hour

This temporary position is set to end on or before September 30, 2016 and may meet eligibility requirements for health care benefits.

Michigan Sea Grant (MSG) is seeking a motivated, organized and outgoing individual with an understanding of Great Lakes and coastal issues to serve as a Program Assistant. The right candidate will have a passion for sharing science-based information and be highly collaborative in their work. A cooperative program of the University of Michigan and Michigan State University, MSG promotes knowledge of the Great Lakes through research, outreach and education. MSG is part of the NOAA-National Sea Grant network of 33 university-based programs in coastal areas around the country. To learn more about MSG, please visit our website: This position reports to the MSG Program Manager/Fiscal Officer.


  • Assist in preparing, writing, and formatting project plans, reports, grant proposals and other documents as needed.
  • Coordinate and prepare progress and final reports and news briefs.
  • Provide general support for grant projects as needed, including summarizing meetings, activities, and accomplishments, assisting with project coordination, and drafting new grant proposals.
  • Assist with MSG educators and extension specialists on promoting the use of educational resources and identifying cooperative efforts.
  • Assist with recruiting applicants for graduate fellowships.
  • Draft recommendation letters for graduate fellowships.
  • Assist of project reporting process and draft various portions of annual reports.
  • Participate in and help organize meetings and conferences, as needed.
  • Communicate with stakeholders and partners.
  • Ensure regulatory and university policy compliance for special projects or ongoing programs.
  • Other duties as assigned.
  • Some evening and weekend work is required for seminars and events.
  • Some travel may be required.

Required Qualifications

  • Bachelor’s degree in a relevant field (e.g., environment policy, natural resource management, water related sciences) or relevant work experience.
  • Ability to work independently and to meet a well-defined series of deadlines.
  • Excellent written and communication (oral, listening, presenting and speaking) skills.
  • A strong network within the relevant resource management, policy-making, university and/or Great Lakes industry/business communities.
  • Detail-oriented with the ability to manage multiple tasks and meet deadlines in a timely manner.
  • Strong computing skills including knowledge of Microsoft Office suite and Google apps, online research skills and general comfort with web based systems.

Desired Qualifications

  • Master’s degree in a relevant field (e.g., environment policy, natural resource management, water related sciences) or relevant work experience.
  • Grant writing and grant management experience.
  • Excellent interpersonal skills, with ability to work as a team member within established office structures.
  • Creative thinking and desire to contribute to a fun and inspired office environment.
  • Strong organizational skills and attention to detail.

Additional Information

Supervision Received: Supervision is received from MSG Program Manager/Fiscal Officer; the execution of responsibilities is exercised according to the University of Michigan established policies and procedures.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.